Administration Assistant Permanent Role Full-time Job

Job Summary

We are seeking a highly organized and efficient Administrative Assistant to support our Operations Manager. This demanding role calls for a proactive individual with strong initiative, discretion, and the ability to thrive under pressure. If you have excellent attention to detail and can juggle multiple tasks in a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Manage diaries and calendars effectively

• Organize travel, transport, and accommodation for business purposes

• Prepare, compile, and edit presentations, reports, and professional correspondence

• Handle full office administration, including:

  • Managing filing systems (both digital and physical)

  • Document typing, formatting, and review

  • General administrative and operational support tasks

Qualifications

• Matric (Grade 12) is essential

• Relevant administrative qualification is advantageous

• Advanced Microsoft Office skills, especially Excel

• Tech-savvy with the ability to quickly learn new systems

• Must have reliable transport

• Willingness to work after hours and weekends, when necessary

Experience

• Minimum of 3 years' experience in a Personal Assistant or Administrative role

Knowledge and Skills

• Excellent verbal and written communication

• Strong multitasking and prioritization abilities

• Deadline-driven with proactive problem-solving skills

• High attention to detail and a strong sense of urgency

• Adaptable with emotional intelligence

• Professional discretion and ability to remain calm under pressure