Regional Office Coordinator - KZN Full-time Job

We are looking for a proactive, detail-oriented, and highly organized Office Administrator to oversee daily operations in a dynamic office environment.

The successful candidate will act as the right hand to the Regional Manager, providing high-level administrative and PA support while ensuring the office runs efficiently and staff are equipped with the resources needed to perform at their best.

Key Responsibilities:

‍ Personal Assistant to Regional Manager:

• Manage email and routine correspondence, prioritizing as necessary

• Schedule and coordinate appointments and meetings using electronic diaries

• Welcome and assist visitors on behalf of the Regional Manager

• Prepare quarterly reports for Regional Manager meetings

• Facilitate effective communication between the Region and Head Office

Office Coordination:

• Oversee general office maintenance and liaise with the landlord as needed

• Ensure office equipment (printers, phones, computers, etc.) are fully operational

• Manage CAPEX procurement – laptops, phones, photocopiers, etc.

• Handle petty cash and office budget items

• Collect and dispatch post from the PO Box

• Maintain inventory and order office supplies (stationery, groceries, etc.)

General Administration:

• Maintain accurate manual and electronic filing systems for member records and expenses

• Oversee and reconcile staff fuel and credit card expense claims

• Coordinate travel arrangements (flights, accommodations, car rentals) for office staff

• Administer new member applications and credit limit adjustments

Support to Regional Team:

• Provide administrative support and day-to-day coordination for the regional team

• Ensure tools and resources are available for staff to work efficiently

• Liaise with members and handle queries or service requests

• Assist with the development and implementation of office systems and procedures

Expense & Budget Management:

• Monitor and manage regional expense budgets

• Administer payments and liaise with the finance department for invoice processing

• Prepare and submit expense reports for the Regional Manager

Requirements:

Qualifications & Experience:

• Grade 12 (Matric) or equivalent

• Diploma or certification in Office Administration or Secretarial Studies

• Proven experience in a senior administrative or office coordination role

• Advanced PC literacy (MS Office, Outlook, Excel, Word, PowerPoint)

• Valid driver’s license and access to own reliable transport

Competencies & Skills:

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• Project management and event planning experience

• High attention to detail and accuracy

• Ability to work independently and under pressure

• Professional, confident, and proactive demeanor

• Assertive with sound judgment and discretion

• Strong interpersonal and stakeholder engagement skills

• Passionate about delivering outstanding service

• Creative and adaptable problem-solver